This Privacy Statement sets out how The Friends of Royal Wanstead School (FoRWS) comply with the General Data Protection Regulation (GDPR) in the use and protection of any information that you provide when you use our website or subscribe to our mailing list and the details of the data which we hold.
This policy is effective from 25th May 2018.
The FoRWS is committed to ensuring that your privacy is protected. All Personally Identifiable Information (PII) that is collated by FoRWS for the purpose of maintaining alumni contact will only be used in accordance with this privacy statement.
This statement may change depending on any future update of the relevant law at which stage we will inform you.
What Personal Information we Collect
We collect the following information:
- your current full name (required)
- your previous name used during your school years (required)
- your address and postcode (required for postal mailings)
- your phone number (optional)
- your email address (required for email mailings)
- the dates you attended RWS (required)
- your reason for joining mailing list – Pupil, Relative etc (required)
Why we collect this information
We use the data provided on our mailing list to provide you with information relating to the activities of The FoRWS; which includes alumni events such as reunions and other news.
Using Personal Information
Your details are held within a Mailchimp Automation Platform for use in circulating emails and attachments in relation to the activities of FoRWS
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable procedures to safeguard and secure the information we collect online. Access to your personally identifiable information is kept secure and is limited to specific authorised committee personnel only.
The service providers we use have safeguards in place that comply with the General Data Protection Act. This can be found here:
- Mailchimp (https://mailchimp.com/legal)
We will not sell, distribute or lease your personal information to third parties unless we are required to by law.
Under the GDPR (EU General Data Protection Regulation), you have a number of specific rights with regards to your personal information:
You may choose to restrict the collection or use of your personal information in the following ways if you have:
- previously supplied personal data
- previously agreed to us processing your personal information
Right of Access
If you want to know if we are storing or processing any personal data about you, you can check by contacting us at – firstname.lastname@example.org
You may request for what purpose it is being stored and ask for a copy of your data. Your data will be supplied after we have confirmed your identity and as soon as is practical. There is no charge for making a request or for the electronic data file, but if the number and frequency of requests are unreasonable we may charge an admin fee.
Right to Correction
You are in control. Mailchimp provide you with the tools to control your account information using the update your preferences link at the bottom of all the emails we send. From this link you can:-
- View and update your account information such as name, email address, phone number and address.
- View and update your contact preferences for receiving information
- Unsubscribe from future mailings
If you believe that any information we are holding on you is incorrect or incomplete, please contact us at email@example.com. We will promptly correct any information found to be incorrect.
Right to Erasure
If you want to remove your personal data from our records, you can request this by contacting us at firstname.lastname@example.org. We will remove the data as far as it is practically within our power and where we are not legally obliged to retain it.
To be unsubscribed from Mailchimp emails, use the unsubscribe link at the bottom of each email we send.
Right to Object
If you no longer want us to use your data, please contact us on email@example.com
Right to Complain
If you are unhappy with how we are managing your personal data, you can lodge a complaint with the UK supervisory authority, The Information Commissioner’s Office (ICO)